Scale up Systems and automation that let a growing business take on more work without more admin, more mistakes or more late nights for the people at the top.

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Owner's inbox
Whiteboard plan
Late-night admin
Hiring another clerk
Room to grow

A business that runs on a system, so it can run without you in the room.

Book a free conversation How it works
This monthExample data
94%Delivered on time
37Jobs in progress
£86kQuotes won
Late riskReasonDue
J-2421Material lateWed
J-2430Machine 3 overbookedFri

Grow work,
not admin.

More. More orders, same office.

Load by machine · next 2 weeksExample data
Machine Booked Load Status
Lathe 2 68 h
OK
Mill 4 82 h
Over
5-axis 41 h
OK
Saw 1 22 h
Free

If every new customer means more paperwork, the business doesn't scale. It just gets heavier.

Growth exposes how a business really runs. Processes that worked with ten customers break at fifty. Information that lived in the owner's head becomes a bottleneck. Quality slips, overtime climbs, margins thin, and the people at the top work harder just to stand still.

Scaling well means building a business that runs on systems rather than heroics: clear processes, information entered once, automation for the repetitive work, and live numbers that tell you what's happening without asking. We help you find the bottlenecks that limit growth, fix the biggest first and measure the result.

Growing pains we fix

How we help you scale

Not a big-bang transformation: a sequence of focused improvements, each one measured.

Find the constraints

A structured look at how work flows from enquiry to cash, with your team, to find the steps that limit how much the business can handle.

  • Process mapping with your team
  • Hours and errors measured
  • Ranked by impact
Enquiry to cash, mappedExample data
Step Handled by Hours / wk Errors
Enquiry logged Sales 3 1
Quote built Estimator 11 4
Order entered Office 9 6
Invoice raised Accounts 5 3

Systems over heroics

Software and automation that take the repetitive work off people and make the right way the easy way.

  • One system for core work
  • Automation for repetitive steps
  • Checklists and approvals built in
Alerts sent todayExample data
Time Alert Sent to
07:45 Material for J-2421 late Planning
09:10 Quote Q-0920 unanswered 2 days Sales
11:30 M8 nuts below minimum Stores
14:05 J-2430 at risk for Friday Operations

Numbers you can steer by

Live dashboards for the measures that matter, so you lead the business from facts and spot problems while they're small.

  • Live KPIs for owners
  • Team dashboards
  • Early-warning alerts
Board pack · OctoberExample data
Measure Month Year to date
Sales £412k £3.9m
Gross margin 31% 29%
On-time delivery 94% 91%
Debtor days 38 42
£0

a year spent copying, checking and chasing information by hand

What growing by hand costs

Count the people whose week goes on copying, chasing and checking. Double it to see what growth without systems looks like.

0

hours a year

0

full-time people, in effect

First, find the bottleneck

We sit with you and the people doing the work. Where do hours disappear? Which mistakes keep coming back? We list every friction point, from quoting to invoicing.

The whole process
Where the week goesExample data
BottleneckHours / weekShare
Re-keying orders14
Chasing job status9
Building quotes7
Month-end reports4

In their words

ADVNTM

The team behind the Spine Race and Beyond the Ultimate

“Intellimatic delivered on time and budget; a system that provides us with a single reliable point of truth.”

As a smaller, yet rapidly growing business, we couldn't find an off the shelf system that met our needs, but we were nervous about commissioning a bespoke solution, worrying that we didn't have the technical knowledge to specify what we needed. Evgeny's skills and insight, his business know-how, and his technical expertise immediately put us at ease. Intellimatic delivered on time and budget; a system that provides us with a single reliable point of truth eradicates the duplication of work and helps us make timely decisions based on critical data.

Questions, answered

How do I scale my business without hiring more admin staff?

Remove the manual steps that grow with every order: re-keying, chasing, checking and reporting. Put core work into one system, automate repetitive steps and give people live information. Then extra work adds output, not paperwork.

Why can't I step away from my business?

Usually because knowledge and decisions sit with you rather than in a system. When processes, information and reporting are built into how the business runs, others can make good decisions without you.

Where should a growing business start?

With the single bottleneck that costs the most, measured in hours, errors or lost sales. Fix it, measure the result, then move to the next. We call it 80/20: biggest gain first.

Is bespoke software worth it for a small business?

It is when the process it supports is central to how you make money and no package fits well. We start small, prove the value on one area, and only build further if it pays its way.

What's slowing you down?

A free, no-obligation conversation with Evgeny, the person who would build it. Over coffee in Shrewsbury, on your shop floor or on a call. You will leave with at least one idea you can use, whether or not we work together.

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